2018-2019RS059 - Accounting Assistant

Our client is looking for its new Accounting Assistant, the candidate will work directly under the Finance Manager and will be based in Dubai.

Accounting assistant Duties:
Customer invoicing & ledger accounts 

  • Prepare on a monthly basis all the documents required to invoice office rentals
  • telephone and conference call costs records
  • photocopies / printing records
  • post & couriers records
  • contractual elements relevant to the time period invoiced
  • Prepare office rentals invoices draft on a quarterly basis for review and validation by finance manager. Send invoices to customers and ensure queries follow-up if any
  • Assist  with  credit  note  issuance  for  error  in  invoices  validation  from  other departments and assist with cases of refunds
  • Manage online payment requests 
  • Assist with ad-hoc invoices as needed
  • Create required new customer ledger accounts on a monthly basis
  • Record payment receipts in CRM and if relevant petty cash book 
  • Preparation of cheque deposit slips and support with bank deposits
  • Daily input of FX rate in CRM

Supplier accounting

  • Assist with supplier invoices and expenses claim accounting 
  • Assist with preparation of supplier payments & co-ordinate payment authorizations  
  • Assist with supplier payments accounting

Assist with the third parties reporting processes 

  • Co-ordinate the gathering of all documents related to annual license renewal
  • Prepare all documents required for the completion of the annual CCIFI reporting
  • Assist with the completion of vendor registration forms
  • Assist with VAT declaration by ensuring that all invoices have been accurately raised and processed into the system  

Assist with records organization & filing

  • Ensure  that  all  accounting  supporting  documents  including  contracts  are  properly organized and filled in a timely manner
  • Assist with the updating and maintenance of the assets register
  • Manage the archiving of accounting and administrative files  

Other general support as needed 

  • Assist with monthly reconciliations as and when required
  • Assist  with  maintenance  and  required  additions  to  finance  procedures documentation
  • Replace the receptionist and other assistants when required

SKILLS & EXPERIENCE REQUIRED:

  • Skills and experience required:  
  • High level organizational skills, autonomous
  • Strong time management skills with ability to respect deadlines
  • Professional attitude with good interpersonal skills and positive “can-do” attitude
  • Work  well  under  pressure,  highly  focused  on  details  and  able  to  handle  sensitive information with confidentiality and discretion
  • Good understanding of computer software and MS Office proficiency, as the duties require the daily use of Microsoft Office and the CRM system  
  • Committed to well represent the at all time, both when on and off duty  
  • Fluent in English (verbal and writing) 
  • Flexibility to adjust with multitasking and varying level of workload  
  • Proven experience as a back office assistant, office assistant or in another relevant administrative role is an advantage

Interested candidates, please apply online. Only shortlisted candidates will be notified.

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