2019-20RS035 - Executive PA, Legal & Compliance

Our client is looking for its new Executive PA, to provide an efficient and responsive administrative, legal and compliance assistance to the Chief Executive Officer and Chief Financial Officer, she/ He will be based in Dubai .

RESPONSIBILITIES:

Executive assistant tasks: CEO, CFO and senior management upon CEO approval.

  • Planning management, travel, meetings …
  • Letters, reports, minutes of meeting

Compliance tasks: CFO

  • Renewal of all licenses for all regulators.
  • DFSA, DHA reports. (e.g. Annual)
  • Preparing all the forms related to compliance and following up to make sure they are all signed and updated.
  • Working closely with the compliance officer on the compliance review
  • Responsible for KYP of partners
  • Responsible for all KYC of existing and new clients and new clients.
  • Responsible of updates on DIFC portal and holding the position of company secretary on the DIFC portal.
  • Updating Regulators website if we have any changes
  • Responsible for updating and testing all compliance procedures

Responsible for requesting updates on our website and make sure it is compliant Coordinate with HR and make sure Systems are not accessible to leavers.

Legal tasks: CFO

To treat documents and communication in connection with a case, write correspondence for the files, Classify and archive documentation, monitor and execute administrative and legal formalities.

Follow up on new legislation and local law change

Responsible for updating all the office cards(Immigration, labor and e-signature)

  • In contact with the PRO for follow up of any changes or documents required
  • Overall update of our legal files in case of any changes in the company.
  • Renewal of trade licenses on all subsidiaries based in middle east north Africa
  • Liaise with legal department in Paris for all legal formalities and signatures
  • Maintain Board register

Necessary Skills & Abilities: Specialized knowledge, Professional Certification, Personal Characteristics

  • Experience in executive assistant role essential
  • Confidentiality and discretion
  • Demonstrate judgment and discretion
  • Excellent organizational skills, ability to multi-task
  • Excellent oral and written communication skills
  • Ability to work under pressure and be flexible
  • Ability to listen and follow instructions
  • Attention to detail and deadlines
  • Ability to filter information and assess priorities
  • Dynamic personality and pro-active
  • Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work on own initiative and with limited supervision

PROFIL

  • Required Experience: 1-2 years of relevant experience in UAE
  • Bachelor’s/Diploma in law
  • Proficient in MS Office – Word, Excel , PowerPoint Outlook, working knowledge of office automation tools and internet
  • Trilingual English + French and Arabic, excellent written and oral

Interested candidates, please apply online. Only shortlisted candidates will be notified.

APPLY


Articles sur le même thème

Aucune actualité disponible.

Evénements sur le même thème

Partager cette page Partager sur FacebookPartager sur TwitterPartager sur Linkedin

Fermer

L'Espace Privé du FBC est lancé !