2020-21RS009 - HR and Administrative Manager

Our client, A Shipping Logistics Company is looking for its new HR and Administrative Manager, She/he will be based in Dubai and will be reporting directly to the Group HR Manage.

Job Purpose:
Directs and coordinates Human Resources activities in Middle East and Asia, such as recruitment, performance management, personnel development and training, compensation and benefits, payroll administration.
Manage the Administrative activities and the HR and Admin department of 3CMME and related objectives.

Responsibilities / Duties / Job Skills:


• Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees

• Supervise the admin activities which include:

  • Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.
  • IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer.
  • Accommodation, hotel booking and car rental management
  • Represent the Company as a Public Relations Officer (PRO) (visa applications and renewal, employee terminations, trade license renewal)
  • Maintain operational and legal knowledge by reviewing MOL announcements and the Free Zone regulations updates

HR MANAGEMENT (Middle East and Asia)

•             HR policies and procedures

  • In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture
  • Ensures legal compliance by monitoring and implementing applicable labor regulations

•             Recruitment

  • Prepare or review personnel job descriptions
  • Liaise with recruitment agencies on job post search
  • Revise department organization/structure and organize recruitment accordingly
  • Conduct interviews and selecting Candidates
  • Ensure an efficient onboarding process for the new hires
  • Assist other member of HR Team as Talent soft Administrator on the recruitment module

•             Manage HR employee administration

  • Prepare Job Offers and Employment Agreements
  • Ensure personnel records are maintained (documents and data in the HR software)
  • Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,
  • Prepare monthly payroll in coordination with accounting Department

•             Leave Management and other accruals

  • Register leave requests in HR Works and maintain holiday planner
  • Annual flight tickets register and payment

•             Compensation and benefits

  • Prepare and make recommendations to management for annual salary review and bonus
  • Lead market research to make sure company pay practices are competitive

•             Training management

  • New employee orientation and onboarding
  • Design and implement Annual Training Plan and budget as per identified training needs and group guidelines

Profil & Package

•    3-5 years’ experience as HR Generalist and in Administrative Management gained in the UAE ( and in free zones will be a major plus ).
•     Immediate availability
•     Business Degree / HR Management Degree/ CIPD Qualification
•     Knowledge and experience in UAE regulations and practices, administrative management, team management, compensation, performance training and development management
•     Excellent computer skills, especially Excel (advanced), payroll and HRIS systems
•     Knowledge and experience in supervising in HR  

Interested candidates, please apply online. Only shortlisted candidates will be notified.



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